ROUTING GUIDE

Shipment Preparation

Please consolidate all PO’s shipping to the same address.

If your warehouse ships numerous small package shipments to Murdoch’s each day or week, please contact Chris Long clong@murdochs.com and we will be glad to help you review your shipping process to ensure correct interpretation of the Murdoch’s Vendor Routing Guide.

Bill of Lading (BOL)

Provide itemized details for your shipment on the Bill of Lading. Indicate the purchase order number(s), the number of cartons associated with each purchase order, and the total number of cartons.Murdoch’s PO number is required on all BOL’s. The PO helps identify shipments with the respective vendor in our system. Sometimes our vendor’s company name doesn’t match the shipper name or a 3rd party provider is listed as the shipper. LTL shipments require product description, weight, carton count, LTL Class, and NMFC number.

Packing List Requirements

• Each PO must have its own packing list
• The packing list must be placed in a clearly marked package indicating 'Packing List Enclosed'
• The packing list must contain the following information:
  • Murdoch's PO number
  • Vendor name and address
  • Vendor order number
  • Total number of cartons and weight of shipment
  • A separate packing list shall be provided for each PO on multiple shipments

Small Parcel Shipment

United Parcel Service’s (UPS) is Murdoch’s small package carrier. Reference the flow chart here to determine shipment type.

All small parcel shipments must ship via ground UPS unless prior written authorization was given by a Murdoch's employee.

To determine the UPS billable weight, you need to compare the package’s actual weight to its dimensional weight. The greater of the two is the billable weight and should be used when determining the best shipment mode.

When Murdoch’s is responsible for the freight charges, all packages shipping to a Murdoch’s facility must be marked as:

• Murdoch's UPS account number 75F65R
• Provide each cartons dimensions
• Do not use the individual store's UPS account number unless directed by Murdoch's to do so
• "Bill the Receiver" (Collect) or "Third Party"
• All packages must have the Murdoch’s PO number entered in the UPS ‘Reference 1’ field of the shipping system and appear on the shipping label
• Do not exceed any UPS established specific weight and size limits for packages (without written authorization from Murdoch’s Logistics)
  • Single package maximum weight is 150 lbs
  • Packages cannot exceed 108 inches in length
  • Packages may be up to 130 inches (330 cm) in length and girth combined (Click here for girth calculations and notes on Dimensional weight)
    • If your packages excedes 130 inches girth, 108 inches in length, or 150 lbs, contact Chris Long clong@murdochs.com at Murdoch’s for final routing instructions. Click here for girth measurements

For hazardous shipments, refer to the UPS Guide for Shipping Ground and Air Hazardous Materials at: https://www.ups.com/us/en/help-center/packaging-and-supplies/special-care-shipments/hazardous-materials.page

Refer to https://www.ups.com/us/en/Home.page?, Phone: (800) 742-5877 or (800) PICK-UPS for any additional UPS shipping information.

Do not declare value or select any other UPS value-added services without Murdoch’s written authorization. Please click here for a list of assessorial fees that will be charged back to the vendor.

For high value packages (individual carton value over $1,000), contact Murdoch’s Logistics Department for special routing instructions.

UPS Weight and Size guidelines: https://www.ups.com/us/en/help-center/packaging-and-supplies/weight-size.page?

The shipping party is responsibe for filing claims when using Murdoch's UPS account 75F65R

New Requirements for 2019: When entering shipment data, the packages correct dimensions must be provided. Failure to provide the correct package dimensions could trigger a UPS Audit Fee and lead to vendor chargeback.

Less-Than-Truckload

Less-than-truckload (LTL) routing applies to shipments weighing between 301 – 19,999 lbs, which occupy no more than 16 linear feet of trailer space.

When shipping LTL, always provide the actual physical weight of the shipment including pallet weight.

Schneider Logistics is Murdoch’s LTL 3PL of choice and must be used when shipping LTL shipments.

Caitlin Zondor is the Murdoch’s representative for Schneider and can assist you when booking LTL shipments to Murdoch’s. Please, email her all the details of the shipment to stmmurdochgroup@schneider.com and she will email you the BOL to give to the driver. If you have any questions, you can reach her by phone at (312)781-8809.

Details needed to book an LTL are:

• PO#
• Pick up address
• Delivery address
• Pallet count
• Carton count
• Weight
• Dimensions
• Freight description
• Freight class
• NMFC code
• Shipping hours

If you are not sure of the LTL class or NMFC, please contact Caitlin for assistance.

Full Truckload

Full truckload (TL) routing applies to shipments weighing more than 19,999 pounds, and/or occupying greater than (16) linear feet of trailer space. Please contact Murdoch’s Logistics Manager Chris Long for Full Truckload shipments: clong@murdochs.com (406) 556-6363.

UPS Fees That Will Be Charged Back to the Vendor Include (But Not Limited To)

• Declared Value
• Delivery Confirmation
• Adult Signature / Signature Required (unless regulated by law)
• Proof of Delivery (P.O.D.)
• Additional Handling
• Address Correction Charge
• Large Package Surcharge
• Over Maximum Limits Charge
• UPS Carbon Neutral Purchases
• Wrong Service Level Selected

UPS audit fee due to shipper not providing packing dimensons

Girth

Girth refers to the distance around an object and is used in shipping to determine how much it will cost to ship a package.

To measure ground packages, use the following formula: Length + 2x Width + 2x Height

1. Determining Length
   • Measure the longest side of the package, rounding to the nearest inch, this is your length.
2. Determining Girth (2x Width + 2x Height)
   • Measure the width of the package, rounding to the nearest inch, multiply this number by 2
   • Measure the height of the package, rounding to the nearest inch, multiply this number by 2
   • Add these two numbers together, this is your girth
3. Add the length and the girth together. This is your package measurement.

NOTE: For each dimension, measure at the longest point, rounding each measurement to the nearest whole number (for example, 1.00 to 1.49 will be considered 1, and 1.50 to 1.99 will be considered 2).

Determining Dimensional (DIM) Weight

Determine the package dimensions in whole inches. For each dimension, measure at the longest point, rounding each measurement to the nearest whole number (for example, 1.00 to 1.49 will be considered 1, and 1.50 to 1.99 will be considered 2).

Multiply the package length by the width by the height. The result is the cubic size in inches. (L x W x H)

For Murdoch’s shipments, divide the cubic size in inches by 194 to determine the dimensional weight. Keep in mind that Murdoch’s 194 divisor is different than the published standard UPS divisor.

Round any fractional weight up to the next whole pound as this is a UPS standard (for example, 1.01 lbs will be considered 2 lbs).

More info can be found at UPS: https://www.ups.com/us/en/help-center/packaging-and-supplies/weight-size.page